Description

Established Association Management Company is seeking an organized, detail oriented, courteous Association Executive Assistant to serve as primary staff support for Executive Director, Officers, Executive Board, Committees, Foundation and Political Action Committee.

Requirements

Coordination of Board and Committee functions including meeting notices and RSVPs; Prepare and distribute agendas and handbooks for Executive Board, Committees and Foundation; Attend Board & Committee meetings to manage logistics and take meeting minutes; Continually update Board and committee rosters in both MS Word documents and in MS Access database, as well as on website; Assist Executive Director with on-boarding of new Officers, board members, and committee chairs and preparation of Board Manual; Responsible for arranging meeting space and logistics for Executive Board meetings and committee meetings; Responsible for catering orders for meetings & receptions; On-site assistance at 2 conferences per year which includes coordination of the silent auction, awards program, as well as pre-conference tasks as needed; Provide new member and prospective member information to Board of Directors every month; Primary contact for phone and email inquiries; Generate and format membership reports; Track PAC contributions, donations and manage mandatory reporting; Coordinate, in conjunction with the Executive Director, an annual travel excursion for the members (often out of the country, but travel is not required for this trip); Assist with various mailers and newsletters, etc.; Support for Legislative Director and policy committees, as needed; Work with the web team to ensure that the website is continually updated; Assist with other special projects such as membership processing, insurance program tasks, awards, special events, new member packets, webinar coordination; and annual excursion, as needed.